Posted: September 14, 2011

FUNCTION OF WORK:
To provide secretarial support for the Director of Business Development and the Director of Strategy, Research & Policy, and in some cases, subordinate staff of these individuals.

QUALIFICATIONS:
Three years of experience in which clerical work was a major duty. Proficient in MS Office Suite: Word, Excel, PowerPoint, Access, Publisher, Outlook.

NOTE:
Individual position requires typing. Persons applying for this position will be required to take a typing test and/or otherwise demonstrate their typing skills and software proficiency.

EXAMPLES OF WORK:
Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.

May attend meetings and transcribe minutes.

Make copies, filing, running various errands, working on special projects as assigned, and all other duties as required.

Responds to requests for information; may require interpretation of department rules and regulations.

Independently composes and types correspondence involving complex, sensitive, and non-routine matters for signature of supervisor regarding administrative matters, office policies, or programs.

Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.

KEYBOARDING
Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.

Types materials that involve knowledge of special terminology.

Proofs typing results for typographical errors, spelling, punctuation and format accuracy.

Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.

SUPPLEMENTAL INFORMATION:
Criminal background check mandatory. Reference verification required.

For more information or other positions available at New Orleans Business Alliance, please contact the following individual:

New Orleans Business Alliance
Human Resources – Attn: Ida R. Halliburton
365 Canal Street, Suite 2300
New Orleans, LA 70130
Phone: NO PHONE CALLS PLEASE!

New Orleans Business Alliance is an equal opportunity employer.