Posted: September 27, 2011

Position: Contract Coordinator Division: Program Management Office Compensation: $35,000 annually (plus benefits)

The Contract coordinator will be the point person for procurement of construction and engineering services for Infrastructure Projects and other necessary City repairs. The selected candidate will work closely with Project Managers, the City Purchasing Bureau, Program Management Office, and Deputy Mayor's office to ensure that procurement policies are being followed and that contracts, change orders, and amendments are executed expeditiously. At every stage in contract preparation, routing and distribution, the Contract coordinator will be called upon to produce detailed reports related to necessary documentation and the status of items en route/signed. This positions will coordinate to supply appropriate backup for FEMA version request and document controls. Additional duties involve relieving supervisor(s) of administrative detail within established limits and making independent decisions regarding planning, organizing, and scheduling work. Candidates for this position should have a demonstrated ability to quickly develop strong business and/or technical vocabulary, and detailed knowledge of business operations, organizational procedures, and personnel. Candidates should possess excellent writing and communication skills and be competent within the MSOffice Suite. If applying, one must be able to receive direct supervision, coordinate own tasks with a specific range of responsibilities under established procedures, and possess good judgment or initiative in resolving issues and making recommendations. Preferred candidates have experience in streamlining processes and improving efficiency. (This position provides a great deal of opportunity to impact the Recovery and in improve the New Orleans in a positive way.) Other additional duties may include, but are not limited to answering phones, greeting visitors, coordinating office meetings (conference rooms), word processing/spreadsheet reporting to include the drafting of reports, presentations, resolutions, agreements, and ordinances. Create and maintain filing systems, client mailing lists and office library, coordination of report production as well as assembly, maintain office supplies, prepare internal team communication and meeting agendas.

Please email resume and cover letter to degalloway@nola.gov