Posted: October 19, 2011

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About KIPP New Orleans

KIPP New Orleans Schools is a fast-growing network of open-enrollment, public, college-preparatory charter schools. The mission of KIPP New Orleans Schools is to create an influential network of public schools that gives students the knowledge and skills necessary to succeed in competitive high schools, colleges and the world beyond. KIPP New Orleans Schools currently operates nine schools in the Recovery School District serving over 2,400 students from grades Kindergarten to tenth grade.

With longer school days, innovative teaching, and a motivating learning environment, we are working to ensure that all of our students are prepared for college and beyond. KIPP students are assigned homework every night, and KIPP teachers are available by cell phone to assist as necessary. KIPP schools in New Orleans embrace the spirit of New Orleans with band, visual arts, or other fine arts available at every school.

KIPP New Orleans Schools is associated with the national KIPP (Knowledge Is Power Program) Network, which recruits and trains school leaders to open KIPP schools across the country. The KIPP network is rapidly growing; there are currently 110 KIPP schools in 20 states and the District of Columbia, serving more than 32,000 students.

Responsibilities

The Business Operations Manager will do work in four primary areas:

Operations – Oversee day-to-day operational activities of the school (50% – 60%)

• Data Management: Working closely with the school’s Data Manager to oversee data collection and maintenance
• Procurement: Ordering of office, classroom, technology, custodial, and maintenance supplies
• Facility management: manage custodial staff; coordinating and managing renovation/upgrade projects with the guidance of the Director of Operations; troubleshooting and resolving emergent issues on a daily basis
• Process improvement: Improve and implement procedures in front office, cafeteria, and student flow
• Transportation and Food Service: maintain strong and collaborative relationship with food service and transportation contractors to ensure timely, reliable, and safe delivery of services.

Human Resources – Manage human resource operations for the school and serve as a liaison with KIPP New Orleans Human Resources Team (5% – 10%)

• Manage teacher and staff on-boarding and off-boarding, including but not limited to performance of background checks and creation of personnel files
• Lead Performance Management process for all operations staff at the school level and maintain confidential employee files for performance reviews
• Collaborate with the KIPP New Orleans Human Resources Team to ensure school-level HR compliance with various employment-related government agencies, maintain personnel files, and administer benefits

Administration
• Support School Leader and the KIPP New Orleans School Support Center staff as a school-level point-of-contact with the Recovery School District
• Participate in the school community as a full member of the staff, including but not limited to assisting the School Leader with student and staff recruitment, planning of school-wide events, and participating in all-staff retreats and team-building
• Function as school’s first point of contact for parents, community, contractors, and suppliers on all non-instructional elements of school operation
• Manage the efforts of all non-instructional staff: Office manager, Receptionist, custodial staff, school nurse, and volunteers

Finance
• Prepare annual budgets, working closely with the School Leader and in conjunction with the KIPP New Orleans Finance Team
• Follow fiscal policies regarding procurement and vendor payments including the appropriate completion of purchase orders and approval of vendor invoices (and credit cards)
• Review School’s monthly financial results with the Finance Team, monitoring spending in relation to annual budget, sharing highlights and concerns with the School Leader
• Share input with the KIPP New Orleans Finance Team on regional finance initiatives, including year-end audit and fiscal policy setting

Qualifications
• Bachelor’s degree required; Master’s Degree in related field preferred
• A minimum of 5 years of experience in operations, business, finance/accounting, and/or administration
• Strong belief in the mission of KIPP New Orleans Schools, that all students can reach college and that we can and must revitalize education in New Orleans
• Excellent organizational, planning and implementation skills
• Ability to lead, to manage multiple priorities and to manage the ambiguity inherent in an entrepreneurial environment
• Ability to manage and lead people and provide performance management
• Ability to communicate and interact effectively with multiple constituencies
• Quantitative skills and experience with financial management
• High proficiency in Microsoft Excel, PowerPoint, Word, Outlook required; high proficiency in QuickBooks preferred