Posted: December 28, 2011

DESCRIPTION: This person shall have the lead responsibility for coordinating the launch and implementation of an exciting new scholarship program, which shall include announcement, application, evaluation, award, and reporting activities. Under the direction of the Program Director, this person shall assume a lead role in implementing and coordinating effective procedures in administering this scholarship program, with the recognition of the need to integrate, as appropriate, programs with other NMF activities and initiatives.

RESPONSIBILITIES:
• Written Materials Preparation/Dissemination: production of written materials, including:
o All communication with applicants, Scholars, schools, review committees, program staff
o All program announcements, brochures, and flyers
o All informational materials required for effective program implementation including orientation, program guidelines, and evaluation packets for students, review committees, program staff
• Information Requests: handle all telephone, email, and written inquiries for information, application status, and matters related to the scholarship process and program implementation
• Mail: process incoming/outgoing mail/email related to program activities; as appropriate, handle the production of labels and files for bulk mail and personalized mailings
• Record-Keeping: maintain & update all records on inquiries, applicants, awardees, affiliation agreements with all externship sites, and aspects of scholarship process so as to be available to NMF staff
• Program Arrangements: set up schedules for program activities, and distribute all necessary program materials to relevant individuals in a timely manner; serve as liaison between Scholars, site mentors, faculty advisors, NMF alumni, and program staff
• Student Database Update: undertake data entry and update of student records in NMF computerized Database System, working with Raiser’s Edge and online application system.
• Fiscal Operations: process all daily financial matters under the direction of the Chief Operating Officer
• Other: assist in NMF overall projects such as Galas, Board meetings, newsletters, and alumni appeals, & others as directed by NMF President & CEO

QUALIFICATIONS:
• Knowledge, preferably with academic experience, of scholarship and other academic program operations
• Proficiency with Microsoft programs including Word, Excel, PowerPoint, and Access; and Adobe Acrobat
• Knowledge of database & web site management. Previous Raiser’s Edge experience strongly preferred
• Excellent written and verbal communication skills
• Detail oriented with excellent organizational and time management skills
• Strong interpersonal skills with ability to work comfortably with people from diverse backgrounds
• Ability to work collaboratively with others; work independently; and multi-task to accomplish all work in a timely manner

REPORT: This person shall report to the Program Director and work closely with the Chief Operating Officer to assure timely, efficient and compliant scholarship processing and program management.

Interested applicants should email cover letter and resume/CV to: nmf1@nmfonline.org.