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Responsible for matching purchase orders with incoming vendor invoices and posting purchase orders for payment. Research complex and escalated issues; implement appropriate actions within policies and procedures. Document escalated issues research and facts; recommend and discuss options with management. Accountable for meeting weekly and monthly accounting processing deadlines.

Responsibilities

• Inspect invoices for proper approval and coding, applying a high degree of accuracy and attention to detail.   Key invoices into the A/P system.  Run and review various accounts payable reports to research and reconcile accounts. Reconcile vendors’ statements as compared to our A/P system.
• Research complex and escalated vendors’ account issues.  Document findings and resolution options, discuss with management, process approved adjustments.
• Places outgoing calls to vendors to discuss concerns, acceptable solutions, and further document issue. 
• Responds to inquiries through a variety of channels (voicemail, email, telephone) and appropriately directs as needed.
• Working independently, completes complex work consistently and accurately applies procedures, regulations, and policies producing compliant and efficient results.  Discusses unique issues with management for guidance.  Self manages workload and priorities to deliver quality work on time.  Exhibits accountability.  Ensures compliance with local, state, and federal regulations.
• Takes the initiative to discuss assignments, expectations, priorities and deadlines as well as seek guidance and coaching from manager. Notifies manager when workload is light and volunteers for additional work.  Adjusts quickly to new work structures, processes, requirements, or cultures.   
• Drafts SOPs and Job Aids with an appropriate level of detail for user needs.

Minimum Requirements

Education & Licenses

• High School Diploma or GED

Experience

• At least four (4) years’ Account Payable work experience reconciling invoices, entering journal entries, running reports, and resolving complex issues within general accounting principles that are compliant with regulations.
• Proficient knowledge of Oracle or other similar ERP accounting software including running reports.
• Demonstrate knowledge and application of regulations.

Knowledge, Skills and Abilities

• Accurate basic mathematical skills.
• Proficient in Microsoft Word, Excel, Power Point and Outlook.
• Possess accurate and fast 10 key skills.
• Cognitive ability including reasoning, planning, identify problems, comprehend ideas, learn quickly, learn from experience, and appropriately apply learning to new situations.
• Process and results oriented, motivated to keep projects moving ahead by identifying obstacles and exploring alternatives.
• Applies best practices.
• Knowledgeable in discipline and industry acumen.
• Must have a positive attitude, a drive to continually advance your understanding of the industry and business, and is highly self-motivated.
• Ability to build professional and trusting business relations across the department.
• Professional written and verbal communication skills.